Sanofi Group Senior Administrative Assistant in Cambridge, Massachusetts
The Senior Administrative Assistant will report to and will be responsible for supporting the Head of Marketing, US Neurology, the General Manager, US Neurology, and other leaders within the Marketing team as directed. The position requires the ability to manage within a complex, fast paced and dynamic environment. This position will be based in Cambridge, MA.
Provides administrative support requiring an advanced knowledge of department functions and division/business unit functions
Manages all communications as requested, including telephone calls, meeting planning, e-mail messages, and internal and external mail
Responsible for heavy calendar management, coordination of meetings, travel arrangements, expense management and processing, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
Support travel and expense coordination and reconciliation
Responsible for providing overall clerical support as necessary, including filing, faxing, copying, and all other administrative duties
Assists in creating and managing communications and documents that may contain highly confidential information
The position will require flawless discretion and judgment in handling confidential material and information
Oversees organization and maintenance of department filing system including potentially confidential data
Strong coordination with other executive-level assistants required
Active engagement with internal support departments such as, ITS to ensure technology is not a barrier to execution
SKILLS AND REQUIREMENTS:
Proven ability to work independently, highly organized and effective in handling multiple detail-oriented projects in a fast-paced environment
Strong communications and interpersonal skills and a team player/highly collaborative
High attention to detail and precision in creating reports, correspondence, and/or presentations
Strong administrative and computer skills, specifically MS Office (PowerPoint, Excel and Word); MS Outlook
Ability to interact with various levels of business functions and professionals in and outside organization
Constantly seeks, designs and implements improvements on administrative procedures
Attentive to details and results
Ability to interact with all employees within the organization, including senior management, and to respond effectively to the needs of the business is required
- The successful candidate will have a minimum of 5 years of related administrative work experience, supporting senior level personnel and a H.S. diploma or equivalent
Associates or Bachelor's Degree preferred
Experience providing senior level administrative support within the pharmaceutical or biotech industry, highly desired
Experience with confidential or proprietary information expected
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.