Sanofi Group Executive Assistant in Cambridge, Massachusetts

The Executive Assistant will work in a global team and, along with the Chief of Staff and other Executive Assistants in Paris, and be responsible for providing support to the Global Head of R&D and team.

Job Summary:

This position provides administrative and technical support to the Executive Office and senior leadership team. This role requires a high level of administrative skill and technical competence as the organization is complex, global and has many internal and external senior partners. Strong oral and written communication skills, flexibility and the ability to manage multiple tasks of equal/varying priorities is essential. Responsibilities will include but not be limited to booking and managing national and international travel, expense reporting, organizing meetings and social events.. The ability to maintain a high level of confidentiality is critical.

Duties & Responsibilities:

Manages multiple, sometimes conflicting, priorities in a fast-paced and demanding environment.

Pro-actively manages domestic and global meeting logistics and arranges domestic and international travel with both internal and external parties, ensures efficient processing of expenses.

Prioritizes and executes tasks with minimal direction or supervision. Maintains a high level of confidentiality at all times.

Provides a positive presence, answers email and telephone calls in an efficient, timely and thoughtful manner. Contacts involve planning and preparation of the communications, require skill, tact, and persuasion to accomplish the objectives of the communication.

Interfaces with staff and senior level executives, external partners and consultants. Ensures smooth and efficient flow of day-to-day operations.

Takes initiative and independently manages special/administrative projects in dynamic fast paced environment.

Manages equipment orders and follow up of budget.

Supports recruitment activities and departures and maintain up to date mailing list.

Responds to various inquiries for information according to general guidelines. Strong written and oral communications necessary.

Manages communications as requested, including telephone calls, meeting planning, email messages.

Arranges visitors’ venue.

Schedules meetings/reserve conference room (including TC/ADOBE/VTC/SKYPE)

BASIC QUALIFICATIONS:

High School Diploma or GED and 5+ year's administrative experience

Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)

PREFERRED QUALIFICATIONS:

Bachelor’s Degree strongly preferred or Secretarial Certificate

Experience with SharePoint content administration

Experience supporting senior-level business leaders in a pharma or biotech environment

Familiarity with pharma industry and R&D organization in particular

Excellent verbal and written communication skills.

High ethical standards, maintenance of confidentiality

Flexibility with time, working across multiple time zones

Ability to speak French

ATTRIBUTES

Keen sense of judgment

Ability to maintain a high level of confidentiality

Ability to prioritize effectively

Proactively communicates timetables for completion of tasks

Attention to detail

Ability to navigate organization with minimal direction, in support of completing tasks

Ability to multi-task, exercise judgment, make decisions, and take action to complete assignments in a fast-paced, changing work environment

Flexibility to accommodate constantly changing environment

Organized and committed, with consistent follow through

Strong initiative, tact, communication and interpersonal skills a must.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law

#LI-SA

Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions.

With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe.

Sanofi, Empowering Life

Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions.

With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe.

Sanofi, Empowering Life