Sanofi Group Executive Assistant in Cambridge, Massachusetts
The Executive Assistant will be responsible for providing organizational, operational and administrative support to the Global Head of Research Platforms.
The successful applicant will work closely with the Global Head of Research Platforms. Therapeutic and Platform Heads, TA/Platform members, and internal and external partners to ensure the progression of the portfolio and therapeutic area strategy. This role requires outstanding organizational skills, and the ability to manage often competing priorities in a complex, fast-paced and dynamic environment.
Fully support the Global Head of Research Platforms including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations. This position will support 3 managers.
Plan, manage and facilitate on-site and off-site meetings with internal and external stakeholders.
Manage all administrative aspects of invited seminar speakers with external scientists and health care providers including scheduling and working with the Business Processes Coordinators (BPCs) to submit documents required to execute contract and payment. When required, arrange or assist with speaker travel and on-site meeting room and catering.
Assist with management of the TA SharePoint/Teams, organizing information and ensuring accessibility for global TA colleagues and other stakeholders.
Manage distribution lists for the TA and for various meetings.
Manage RDPM time reporting accounts for TA members.
Coordinate travel arrangements and act as liaison with the travel department for other team members as needed.
Work together with BPCs and other business partners to facilitate requests from Cluster heads and Lab heads.
Prepare expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval.
Manage the TA’s weekly Science Forum meeting schedule, send reminders and upload presentations to SharePoint.
Support recruitment and departure activities such as scheduling interviews, onboarding or offboarding.
Conduct ad hoc initiatives for the TA.
Ensure confidentiality of information at all times, and compliance with local and Sanofi’s rules for all business transactions.
Ensure smooth and efficient day-to-day operations, provide a positive presence, answer email and telephone calls in an efficient, timely and thoughtful manner.
Foster respectful relationships with other admins, work together collaboratively and share best practices.
High School Diploma or GED; Bachelor's degree preferred
A minimum of five years of administrative experience in a science related field; biopharma/biotech research organization preferred.
Strong pro-activeness, ability to prioritize, multi-task, work independently and as part of a team, ability to navigate a complex organization with minimal direction to complete tasks and projects, in a fast-paced and dynamic environment.
Proficiency with Microsoft Office Suite, working knowledge of common intranet communication tools and business tools such as Concur, eBuy, EasyInvoice, and Workday.
Knowledge of teleconference tools including Zoom, Teams, or other related software.
Excellent verbal and written communication skills; ability to compose mature drafts of internal and external communications.
Discretion, tact, strong interpersonal skills, and ability to handle sensitive information and maintain confidentiality.
Ability to work effectively and build rapport with associates, senior management, key stakeholders, and external contacts.
At Sanofi R&D North America, we deliver meaningful solutions for patients. We transform science into breakthrough, best-in-class and first-in-class medicines and vaccines. We believe in creating a diverse and inclusive workforce – and workplace – which brings together the collective brainpower of over 2,000 colleagues and provides you with an exciting place to grow and develop. We set the bar high, and we deliver. Join us and together we will build on our trusted legacy of breakthroughs for society.
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.