Sanofi Group Executive Assistant in Cambridge, Massachusetts
Business Development & Licensing
The Global Business Development & Licensing (BD&L) department is part of Sanofi Partnering, a Global Enabling Function within Sanofi Group. The mission of Global BD&L is to seek and execute external growth initiatives to address the Sanofi Group´s strategic priorities. The key activities of Global BD&L are the searching, evaluation, structuring, negotiation and closing of strategic deals with external companies beyond Sanofi Group, involving products and other product-related assets.
Job Title: Senior Administrative Assistant
Reporting to the Head of Global Transactions for BD&L the Senior Administrative Assistant will be responsible for administrative and coordination support of the BD&L global transactions team located in Cambridge MA and in Bridgewater, NJ. There will be occasional administrative and coordination support for BD&L global transactions team members located in Paris, France and Frankfurt, Germany.
The successful candidate must be team-oriented and personable; have the ability to handle multiple priorities in a fast-paced environment. The candidate must also demonstrate ability to relate to individuals of different cultures, developing rapport and empathy. Finally the candidate must present a professional demeanor in order to interface with senior management from external companies.
Coordinating internal and external meetings involving logistics management and hosting.
Interfaces with staff and senior level managers, and the external network. Ensures a smooth and efficient professional flow of day-to-day operations.
Efficient management of electronic systems to facilitate completion of tasks (Workday, Zoom, Catalyst, Concur, NEXTS, Sharepoint, etc.).
Actively participate in weekly team meetings and follow up on action items.
Managing department communication for manager(s) including mail, email, calendar and website updates.
Making complex domestic and international travel arrangements.
Exercising discretion in handling of confidential material and information.
Providing clerical support including filing, faxing, copying, data entry, etc.
Strong organizational/communication skills (both verbal and written) required.
Ability to handle confidential matters and information with discretion and diplomacy.
Detail-oriented and able to handle multiple tasks simultaneously.
Ability to support multiple professionals simultaneously.
Experience in interacting with all levels of management and with global colleagues, excellent telephone skills.
Ability to prepare documents, presentations, and excel tables with minimal instruction.
Demonstrate proficiency in e-mail, MS Office suite, Outlook calendar and browser usage .
Associates Degree or equivalent required
Minimum of 5 years administrative experience using MS Office products
Broad base experience successfully managing a diverse group of leaders with a primary point of support at senior management level
Bachelor’s Degree, prior experience in Pharmaceutical industry preferred.
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.