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Sanofi Group CLINICAL PROJECT ASSISTANT in Cambridge, Massachusetts

JOB PURPOSE

As part of the Immunology and Inflammation Therapeutic Area within the Global Clinical Development of Sanofi US, the Clinical Project Assistant (CPA) provides both efficient administrative support and project business support to the I&I TA team, i.e. to the Head of Management Office,, Global Project Heads, Clinical Research Director(s) (CRD), and Clinical Scientists (CSc). The CPA reports to the Head of Management Office I&I TA. The CPA provides administrative support to ensure the organisation’s aims are met and deadlines are achieved. The CPA ensures good customer relationships are built through providing an efficient, customer-focused service.

KEY INDIVIDUAL ACCOUNTABILITIES

Administrative support of the HMO, GPH and CRD/CS of the I&I TA

  • Administrative and office support activities,

  • Arranging and scheduling meetings (eCalendar in Outlook), booking facilities, organising/drafting agendas, teleconferences, videoconferences, web meetings,

  • Arranging and running various meetings (including preparation of information and PowerPoint presentations),

  • Drafting letters, documents and meeting minutes taking and distribution,

  • Ensuring that documentation produced is adequately distributed within agreed timescales,

  • Organising business trips: authorisation of mission (OM), absences, travel arrangements, travel fees and reimbursement, and other administrative data entry

  • Registration in congresses, seminars,

  • Ensuring stationary and other materials are properly acquired and managed,

  • Working in close collaboration with the other CPAs of the I&I TA, facilitating communication and sharing documents,

  • Back-up for other CPAs, as deemed necessary.

Project Business Support of the HMO, GPH and CRD/CS of the I&I TA

  • Supporting the projects and internal stakeholders (HMO, GPH, CRDs, CScs) with various projects and areas of work including research and filing of documents, communications with internal partners/customers,

  • Supporting and administrative follow-up of external organisations (e.g. DMC, advisory boards, adjudication committees, experts, etc), contracts, budget monitoring, handling invoices,

  • Preparation of presentations (PowerPoint), excel documents, archiving,

  • eRoom / sharepoint administration,

  • Systems support (i.e. DOMASYS, eTMF, Veeva, etc.) with respect of the templates (protocols, amendments, Written Informed Consent, etc) and updates on new processes,

  • Maintaining distribution lists and contact lists,

  • Research of scientific/medical publications and filing,

  • Maintaining, updating accurate project databases, files, archives (e.g. Q&A, etc), both manual and electronic, ensuring that information is maintained in a logical sequence enabling prompt and easy retrieval.

QUALIFICATIONS

  • HS Diploma or GED.

  • 2+ years of clinical trial operations experience

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.

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