Sanofi Group Administrative Coordinator- Cambridge, MA in Cambridge, Massachusetts
The Administrative Coordinator will report to the Head of US Operations, and also support the following scientific teams; Precision Oncology, Molecular Oncology & Pharmacology. This position is located at 640 Memorial Drive in Cambridge, MA
This role requires a high level of administrative skill and technical competence as the organization is complex, global and has many internal and external senior partners. Strong oral and written communication skills, flexibility and the ability to manage multiple tasks of equal/varying priorities is essential. Responsibilities will include but not be limited to booking and managing national and international travel, expense reporting, organizing meetings and social events. The ability to maintain a high level of confidentiality is critical.
Duties & Responsibilities:
Manages multiple, sometimes conflicting, priorities in a fast-paced and demanding environment.
Pro-actively manages domestic and global meeting logistics and arranges domestic and international travel with both internal and external parties, ensures efficient processing of expenses.
Prioritizes and executes tasks with minimal direction or supervision. Maintains a high level of confidentiality at all times.
Interfaces with staff and senior level executives, external partners and consultants. Ensures smooth and efficient flow of day-to-day operations.
Takes initiative and independently manages special/administrative projects in dynamic fast paced environment.
Manages equipment orders and follow up of budget.
Supports recruitment activities
Strong written and oral communications necessary.
Schedules meetings/reserve conference room (including TC/ADOBE/VTC/SKYPE)
High School Diploma or GED and 5+ year's administrative experience
Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and SharePoint)
Familiarity with pharma industry and R&D organization in particular
Experience with SharePoint content administration
Ability to successfully focus on and manage changing priorities in a fast-paced environment
Demonstrated ability to work effectively in a team environment
Excellent verbal and written communication skills.
High ethical standards, maintenance of confidentiality
Flexibility with time, working across multiple time zones
Ability to manage complex meetings and domestic/international travel arrangements
Strong interpersonal skills
Keen sense of judgment
Ability to maintain a high level of confidentiality
Ability to prioritize effectively
Proactively communicates timetables for completion of tasks
Attention to detail
Ability to navigate organization with minimal direction, in support of completing tasks
Ability to multi-task, exercise judgment, make decisions, and take action to complete assignments in a fast-paced, changing work environment
Flexibility to accommodate constantly changing environment
Organized and committed, with consistent follow through
Strong initiative, tact, communication and interpersonal skills a must.
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.
Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions.
With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe.
Sanofi, Empowering Life